PRIVACY POLICY – H PERSONAL WIKTORIA JĘDRASIK

This Privacy Policy, as well as the Cookies Policy, sets out the rules for the processing and protection of personal data. Both documents also aim to explain the reasons why we collect and process personal data in the course of our business activities.

1. What is personal information?

This is all information that makes it possible to distinguish one person from another without much effort. They may relate directly to that person (such as his name, identification number, and sometimes even an e-mail address or Internet account), as well as those that do not directly describe him. For example, they relate to his or her features, health, views, place of residence, addictions, race or religion.

    2. What personal data are we talking about in our case?

This is data that our Customers, Contractors, Associates and Employees provide to us in connection with their use of our services, cooperation with us or employment with us. These data are processed by us.

3. What is meant by data processing?

Data processing is any activity we can do with personal data – related to both its active use, such as collecting, retrieving, capturing, combining, modifying or sharing, as well as passive activity, such as storing, limiting, deleting or destroying it.

4. Who is the Personal Data Administrator (i.e., has influence over data processing and security)?

The Administrator of the Personal Data is: H Personal Wiktoria Jędrasik, NIP: 5833508423 The Data Administrator can be contacted: at the mailing address: H Personal Wiktoria Jędrasik, 11/811 Jana Heweliusza St., 80-890 Gdańsk and at e-mail address: kontakt@hpersonal.de
tel: (+48) 692 065 234

The administrator has appointed a contact for the case, which can be contacted at the following email address: kontakt@hpersonal.de

    5. On what legal basis and for what purpose do we process your data?

Any processing of your data must be based on a proper legal basis that complies with applicable regulations.  Such basis may be your consent to data processing or other enabling legal provisions, in accordance with Act of May 10, 2018 on Personal Data Protection ( Journal of Laws of 2019, item 1781, as amended) and the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (referred to as “RODO”) .

Your data may be processed by us for various purposes, for example:

• If you are our customer – a person interested in using the services we provide, your personal data will be processed on the basis of Article 6(1)(b) of the RODO – processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject before entering into a contract. By expressing your intention to conclude a contract, you know what personal data you will need to sign the contract, and once the contract is signed, you have knowledge of what data you have provided or will provide at a later date for this purpose,
• If you are interested in taking up a job with us, your data contained in your application or resume are processed in paper or electronic form. The legal basis here is the fulfillment of the Administrator’s legal obligations under Articles 22¹ § 1 and § 3 of the Labor Code of June 26, 1974, and is carried out in accordance with Article 6(1)(c) of the RODO – processing is necessary to fulfill a legal obligation incumbent on the Administrator and to take action upon request prior to entering into a contract of employment – in accordance with Article 6(1)(b) of the RODO. Your personal data, other than those listed in Article 22¹ § 1 and § 3 of the Labor Code of June 26, 1974, may be processed in accordance with Article 6(1)(a) of the RODO on the basis of your consent, which you may withdraw at any time. In this case, your application will not be considered by us and we will immediately delete all data you have provided. On the other hand, as soon as you are employed with us, further rules for the processing of your data and the mandatory scope of their transfer and further processing by us are stipulated by the provisions of labor law,
• If you make a complaint or claim related to a contract – we process your data on the basis of Article 6(1)(f) of the RODO – the legitimate interests of the Administrator and users, consisting of the need to ensure contact with users, and the processing of this data does not violate the right to freedom of users,
• If you use our contact form within which there is an opportunity to send your resume – we process your data on the basis of the consent you have given – Article 6(1)(a) of the RODO.
• If you use our website and its sub-sites where cookies are used including Google Analytics cookies, Facebook Pixel – this is our legitimate interest and we process data on the basis of Article 6(1)(f) of the RODO
• We process your data in connection with the creation of records resulting from separate legal regulations – on the basis of Article 6(1)(c) RODO (legal obligation) and Article 6(1)(f) RODO (legitimate interest of the administrator).
• In order to improve, the quality of its services, we may process statistical data about the use of the website, including information about the session, IP number, the amount of time spent on individual pages and subpages, the use of individual functionalities of the services, device and browser information. The administrator uses cookies or other similar technologies and statistical tools. This data is processed in accordance with Article 6(1)(f) of the RODO in the legitimate interest of the Administrator in facilitating the use of the Site, improving, quality and functionality of the services provided, and the processing of this data does not violate the rights and freedoms of users. This is because the information about users is not used for any additional purposes, and due to the nature of the website service, adjusting the way the website content is displayed, facilitating the use of the website and improving, the quality of the provision of services on the website is not only a market standard, but also an expectation of users from website providers. In addition, the user may at any time revoke the consent given by changing the settings of the Internet browser regarding the permissibility of the use of cookies or other similar technologies. The data is processed as part of the Administrator’s ongoing activities, but for no longer than 60 days after receiving the information. After this time, the Administrator may continue to process general statistical data, which will be devoid of any information about individual users. However, the period of availability of statistical data in the tools may be longer than 60 days, but this is beyond the Administrator’s discretion. The administrator will no longer use them, but will have potential access to them until they are deleted by the provider of the aforementioned tool.
• To post marketing information about its services on its website. Displaying this content is done by the Administrator in accordance with Article 6(1)(f) of the RODO, in accordance with the Administrator’s legitimate interest in publishing content related to the services it provides. At the same time, this activity does not violate the rights and freedoms of users, users expect to receive content of similar content, and sometimes even expect it or it is their direct purpose of visiting the site.
• To post marketing information regarding the services of its contractors with whom it has entered into a marketing cooperation agreement. Displaying this content is done by the administrator in accordance with Article 6(1)(f) of the RODO, in accordance with the administrator’s legitimate interest in marketing the products or services of its contractors.

    6. Who do we share your data with?

In accordance with applicable law, we may transfer your data to entities that process them on our behalf, e.g. to hosting companies where we maintain this website or to subcontractors of our services offered by us. We are also obliged to make them available at the request of entities authorized to do so under other laws, e.g. Social Security, US, and courts or law enforcement agencies. In some cases, however, sharing will only occur if they request us to do so, indicating the law that allows them to make such a request.

The Administrator, as a rule, does not provide for the transfer of data to third countries outside the European Economic Area. However, due to the use of Google, Meta (Facebook, Instagram), Linkedin on our websites and social media carried out: User Data may be transferred outside the European Union, to third countries, and if this situation occurs it will be transferred only on the basis of standard contractual clauses issued by the European Commission in accordance with Article 46(2)(c) of the RODO.

Detailed information is available in the content of the privacy policy of each provider of these services, available on their websites. For example:

Google LLC: https://policies.google.com/privacy?hl=pl

Meta: https://www.facebook.com/privacy/explanation

LinkedIN : https://www.linkedin.com/legal/privacy-policy

Currently, the services offered by Google Meta and LinkedIn are mainly provided by entities located in the European Union. You should, however, each time read the privacy policies of these providers in order to receive up-to-date information on data protection.

Within the European Union, in all member countries, thanks to the RODO, the text of which is available HERE, you are guaranteed an identical level of protection for your data.

    7. How long will we process your data?

We pay very close attention to reducing the scope of the data we collect, as well as the processing time, to the necessary minimum. To this end, we perform systematic reviews of the paper and electronic documents in our possession, deleting unnecessary ones whose useful life has expired. Remember that the duration of the processing of your data, depending on the basis on which we obtained them, may be decided by separate – independent of us – legal regulations, which may impose on us the obligation to store your data, regardless of your will or desire. Examples include labor law, social security law, archiving or accounting or bookkeeping regulations.

If the data in our possession were to be used for a purpose other than that for which it was obtained, you will always be informed by us and will have the opportunity to object.

    8. What rights do you have over your data?

If we process your personal data, you always have the right to:

• request access to data – within the limits of Article 15 of the RODO,
• Their rectification – within the limits of Article 16 of RODO,
• request deletion – within the limits of Article 17 of the RODO, or restriction of processing activities – within the limits of Article 18 of the RODO,
• object to the processing of data – within the limits of Article 21 RODO,
• Data portability, including obtaining a copy of the data – within the limits of Article 20 of the RODO.

All of these rights are discussed in detail in Articles 15 through 21 of the RODO, which we have linked to above.

You can also withdraw your consent to the processing of your personal data, in which case we will immediately delete your personal data, as long as there is no legal obligation requiring us to continue processing them, for example, for the period specified by the requirements of the provisions of the Law of July 14, 1983 on the national archival resource and archives.

If you feel that we have in any way – which of course we do not want – violated your rights or failed to ensure the security of your personal data, you have the right to file a complaint with the supervisory authority, which is currently the President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw.

    9. Automated decision-making and profiling information.

Based on your data, we do not make any decisions that are automated, by which I mean made without human involvement. We also do not take any actions that would aim at profiling your person.

Please note that links to other websites may appear on our site. These will open in a new browser window or in the same window. We are not responsible for the content provided by these sites, and you, as a User, are required to read the privacy policy or terms and conditions of these sites.

10. How do we protect your data?

To ensure the security of your data, we use organizational and technical measures required by law. We have installed the necessary physical security at our premises to prevent unauthorized access to your data. Our employees have the required authorizations and are allowed to process data in a limited manner, i.e. only to the extent necessary for the proper performance of their official duties.  Our associates have appropriate confidentiality agreements, entrustment of processed data, and may process data in a limited manner, i.e. only to the extent necessary for the proper performance of their official duties.

The security of your electronically transmitted data is ensured by the 128-bit SSL security protocol we use. Its graphic symbol is a green padlock displayed in your browser next to the address of our website. By encrypting it before transmission, you can be sure that you are entering our site, which has not been modified in any way as it traveled to you over the Internet.

Remember that you, as a User, should at the same time be diligent in securing your personal information transmitted over the Internet, in particular, do not disclose your login information to third parties, use anti-virus protection and keep your software up-to-date.

11. The administrator on its sites uses:

Contact form – it requires you to enter your name, email address and enter your own message in the appropriate place. These fields are mandatory. The User may also enter his/her name (optional). Then, in order to send us his/her inquiry, the User must agree to process the data provided and confirm that he/she has read the contents of this data protection policy. The data sent in this way is used for us to contact the user

12. Disclaimer and copyright

Among other things, we have posted materials on our website that are informational and educational in nature. In no way can it replace professional consultation with a specialist in a particular field of action or reliance on the relevant interpretation of the applicable law. The authors are not responsible for its content in any respect, and in particular for any damage caused by its application, misapplication or lack of application. Our website www.hpersonal.de also contains links to other sites, videos and information that we have found valuable or interesting. However, we are not responsible for the content of these sites, their possible changes, and we are not responsible for the privacy policies of their current or future owners. All content posted on our website www.hpersonal.de is the copyright of certain individuals and/or the Administrator (e.g. photos, texts, videos, free materials, etc.). The Administrator does not consent to copying such content in whole or in part without his express prior consent.

13. Possibility to change the content

The Administrator reserves the right to make changes to this privacy policy, in accordance with applicable law. The reason for the changes may be changes related to the development of Internet technology, changes in generally applicable law, or the development of the Site through new administrative tools.

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